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Free template

Free jewelry appraisal form template

A one-page appraisal form with room for everything an insurer or a client will ask about: the piece, the stones, the photo, the kind of value and who signed it. Type your business details, print it, and fill it in by hand.

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What it covers: who the appraisal is for and why, the type of value, a full item description, metal and weight, center and side stones with grading and lab report details, a photo box, the appraised value, your limiting conditions, and the appraiser's name, credentials and signature.

The appraisal form

One letter-size page. The gray fields are yours to edit.

On a phone, swipe sideways to see the whole form. It prints on one page.

Jewelry appraisalAppraisal no. ____________
Date of appraisal
Date examined
Number of pages

Prepared for

Name
Phone or email
Address

Purpose and type of value

Insurance replacementFair market valueEstateProof of valueOther: ______________

Item description

Metal and fineness
Gross weight (g)
Measurements
Marks and hallmarks
Condition

Center stone

Stone
Shape and cut
Measurements (mm)
Weight (ct)
Color
Clarity
Cut grade
Fluorescence
Lab, report no., date
Weight measuredWeight estimated (mounted)

Side stones

Number
Total ct (est.)
Color range
Clarity range
Photo of the item

Appraised value

Value $
In words

Limiting conditions

This appraisal describes the item as examined on the date above, for the purpose checked above only. Stones were examined in their settings unless noted, so weights of mounted stones are estimates. (Add your own limiting conditions and the standards you follow.)
Appraiser name and credentials
Appraiser signature
Date
Print this template

Type in the gray fields before you print. Your store details are saved in this browser for next time. To save a PDF, choose Save as PDF in the print window.

Say which kind of value it is

The same ring can carry very different numbers depending on the question the appraisal answers.

  • Insurance replacement: what it would cost to replace the piece with one of like kind and quality. Insurers usually ask for this.
  • Fair market value: the price a willing buyer and a willing seller would agree on. Estates and charitable gifts usually need this one.
  • Proof of value: a record that the piece exists and what it is worth, for example for a customer's own files.
  • Check one box, and do not mix value types on the same document.

How to use it

  1. Set it up onceType your business name, contact details and limiting conditions in the gray fields. They are remembered in this browser.
  2. Examine and measureWeigh the piece, measure it and the stones, and note marks and condition.
  3. Grade the stonesRecord color, clarity and cut. For a certified stone, write the lab, report number and date, and check that the stone matches the report.
  4. Photograph itAttach a clear photo in the box, or print the photo on the back.
  5. Value and signCheck the purpose, write the value in numbers and words, and sign.

Doing this in Flawless POS

In Flawless, appraisals start from the item or the customer's own piece, with photos and stone details (GIA reports sync to the item), an appraisal type, and a PDF your appraiser signs on their phone. The appraisal stays on the customer's record. See jewelry appraisal software.

Frequently asked questions

Is this appraisal form free to use?

Yes. Print it, copy it and change it to suit your business.

Does every appraisal need a lab report?

No. But if a stone has one, record the lab, the report number and the date, and check that the stone in front of you matches the report.

What credentials should the appraiser list?

List the appraiser's gemological and appraisal credentials as they hold them, and follow the standards your clients and their insurers expect.

Jewelry appraisal softwareRepair ticket templateAll templatesPricing

Want appraisals that sign themselves?

See appraisal intake, appraiser signatures by phone and the customer record in a 30-minute demo.

Book a demoTalk to us

Call (970) 471-7558 or email help@flawlesspos.com

Product names are trademarks of their respective owners. Flawless POS is not affiliated with them. This form is a starting point. Follow the appraisal standards and methods your clients and their insurers expect.