Wholesale jewelry software with a client portal
Flawless POS runs jewelry wholesale alongside retail: proposals, sales orders and allocation, memos, invoices, credits and statements, with a portal where your accounts see their memos and pay their invoices.
Short answer: Flawless POS handles the whole wholesale cycle in the same system as your inventory. Send a proposal the buyer can confirm online, turn it into a sales order, ship on memo or invoice it, and get paid from the invoice email by card, ACH, PayPal, Venmo or Zelle. Wholesale and VIP price tiers, returns and EDI orders are built in.
The wholesale cycle
- ProposalBuild a proposal from inventory and email it. The buyer opens a page with your store name, confirms the pieces and quantities, and submits a sales order without signing in.
- Sales orderThe buyer's confirmation arrives as a sales order. Allocate stock to it as pieces are ready.
- Memo or invoiceShip on memo or invoice it, with shipping manifests.
- PaymentInvoice emails carry a View and Pay button, so accounts pay by card, ACH, PayPal, Venmo or Zelle, depending on the methods you turn on.
- Credits and statementsHandle RMAs and returns, issue credits, and send statements.
Built for wholesale accounts
Client portal
Accounts see their proposals, memos and invoices online and pay from there.
Price tiers
Wholesale and VIP price tiers for each account.
EDI orders
Orders from trading partners arrive in an inbox and import as sales orders.
Retail and wholesale together
Sell wholesale and retail from the same inventory, customers and reports.
Memo lines and RFID
Track every piece out on memo by account, and count stock with RFID.
Accounting
Aging reports, statements and QuickBooks sync.
It has truly changed our business and has allowed us to process a lot of one of a kind, unique sku's with less work than other platforms.
Questions to ask any wholesale system
- Can a buyer confirm a proposal online, or does every order come back by email for someone to retype?
- Does the system know which pieces are out on memo with which account, and for how long?
- Can accounts pay an invoice from the email?
- Do retail and wholesale share one inventory, or do you keep two?
- What happens to a piece that comes back from memo: is it back in stock right away?
Frequently asked questions
What should wholesale jewelry software handle?
Proposals, sales orders, memos, invoices, credits and statements, all tied to your inventory, plus a way for accounts to see their memos and pay. Flawless POS does all of that, with price tiers for each account.
Can my accounts pay invoices online?
Yes. Invoice emails carry a View and Pay button, and accounts can pay by card, ACH, PayPal, Venmo or Zelle, depending on the payment methods you turn on.
Can I run retail and wholesale in the same system?
Yes. Retail and wholesale run on the same inventory, customers and reports, with wholesale and VIP pricing per account.
Does Flawless POS take EDI orders?
Yes. Orders from trading partners arrive in an inbox and import as sales orders.
See wholesale in a demo
A 30-minute walkthrough with our team. Bring your questions about repairs, inventory, processing or switching systems.
Call (970) 471-7558 or email help@flawlesspos.com
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