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Jewelry inventory software, from receiving to the count.

Flawless POS keeps the jewelry details and certificates on every item, along with which store it is in and every move it has made. Your staff sells from that record, your website shows it, and your count checks it.

Book a 30-minute demoSee pricing

On every item in Flawless

Jewelry details
Shape, clarity, certification and carat
Certificates
GIA reports sync to the item
Variations
Product variations, and bridal mountings and stones
Where it is
Stock by store, with transfers between stores
Whose it is
Your own stock, vendor memo or customer consignment
History
Every move, with who did it and when

From receiving to the count

  1. Receive

    Snap a vendor invoice to receive inventory. A vendor's memo pieces come in as memo, with the memo number, apart from your own stock.

  2. Tag

    Print RFID or standard tags on your tag printer as pieces come in.

  3. Sell

    Ring up a sale from inventory, by scan or search. Take a trade-in on the sale, or buy a piece outright.

  4. Move

    Transfer pieces between stores. Build pieces from components or take them apart, with stock kept right.

  5. Count

    Count a case, a vendor's line or the whole store with a handheld RFID reader, then review and reconcile the scan.

Jewelry inventory management, piece by piece

Much of what a jeweler stocks is one of a kind, so the detail has to live on the item.

Jewelry details
Shape, clarity, certification and carat on every item.
GIA reports
GIA reports sync to the item, so certified stones carry their report details.
Variations and bridal
Product variations, plus bridal mountings and stones.
Assembly and disassembly
Build pieces from components or take them apart, with stock kept right.
Memo and consignment
Vendor memo, customer memo out and consignment payouts. See memo and consignment.
Product photos
AI Product Studio makes e-commerce product photos, model shots included, in about 5 minutes.

Know where every piece is

Stock by store
Each store has its own stock, with transfers between stores.
Audit history
Every move of every piece, with who did it and when.
Purchase orders
Purchase orders, transfers and receiving in the same system as your sales.
Reports
Aging and inventory reports, with multi-store reporting.
RFID counts
Count by vendor or sweep the whole store, and the scan syncs to Flawless POS for review. See RFID inventory.
Counts without RFID
A visual inventory checklist for physical counts, and standard tags as well as RFID tags.

We have a POS system that allows us to track inventory in real time.

Joe ThackerThacker Jewelry
The point of sale on an iPad: jewelry products with photos and stock counts, and a three-piece cart

One inventory for the counter, the website and wholesale

The piece your staff sells at the counter is the same record your website shows, so you do not keep two catalogs.

  • A website synced with your inventory
  • Google, Facebook and Instagram product feeds
  • Works with Shopify and other big platforms
  • Retail and wholesale in one system

Website and online storeWholesale

Tags, tag printers and readers from one supplier

RFID jewelry tags, RFID and standard tag printers and handheld RFID readers all come from Flawless. The full line-up is on the hardware page.

A roll of white RFID jewelry tags

RFID jewelry tags

Tags on a roll

Size
2 x 4 PET tags
Colors
White, gold, green and beige, 2,000 per roll
Postek ZX3R RFID tag printer

Postek ZX3R

RFID tag printer

RFID
UHF RFID encoder, EPC Gen 2
Printing
300 dpi, direct thermal and thermal transfer

Common questions

What is jewelry inventory software?

It keeps a record of every piece a jewelry store owns or holds: its stones, metal and certificates, which store it is in and every move it has made. In Flawless POS the same record is used at the counter, on your website and in the count.

How is jewelry inventory management different from other retail?

Many pieces are one of a kind, so each needs its own record. Stones carry shape, clarity, certification and carat. Bridal has mountings and stones. Some of what sits in your cases belongs to a vendor or a customer, and pieces get assembled and taken apart. Jewelry inventory software has to handle all of that.

Can I count inventory with RFID?

Yes. Each piece gets an RFID tag, a handheld reader picks up the tags in a case or a whole room, and the scan syncs to Flawless POS for review. See RFID inventory.

Can I count without RFID?

Yes. Flawless has a visual inventory checklist for physical counts, and it prints standard tags as well as RFID tags, so you can use either or both.

Does it track memo and consignment goods?

Yes. A vendor's pieces are received as memo with the memo number, customer consignment has its own payouts, and counts find memo and consigned pieces as well as your own.

Does it work for more than one store?

Yes. Stock is kept by store, with transfers between stores and multi-store reporting.

Is there a jewelry inventory app?

Yes. The POS and clienteling apps run on iPhone, iPad and Android, and RFID counts run on Android handheld readers that sync with Flawless.

Can you bring over my inventory from another system?

Yes. We bring over your inventory, customers and sales history and train your team. See switching to Flawless.

What does it cost?

Inventory is part of Flawless POS, which is $500 a month per store with unlimited users, month to month, and the first month is free. See pricing.

Related

Guides

Product names are trademarks of their respective owners. Flawless POS is not affiliated with them.

See the inventory workflow in a demo

A 30-minute walkthrough with our team. Bring your questions about counts, memo goods, tags or switching systems.

Book a demoCall (970) 471-7558

Questions first? Email help@flawlesspos.com or send us a message.